September+1,+2016

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Global Call Notes September 1, 2016

Carefully plan what to discuss during the Global Committee meeting.

In the 2016 annual meeting, Kew day overlapped with what we used to do in the Global meeting. Each partner had a very short time to speak. Do we want to continue in the global group so there is a bit more time? Concern that people talk too fast and the non-English speakers get a bit lost.

We will have an opportunity for everyone to speak during the annual meeting. We might provide a powerpoint template to be sure to get through everyone efficiently.

Global committee maybe should include longer reviews.

Send out invitation to global committee meeting with charge to all appropriate members. UK included. need to have all locations represented. Canada will be there as well. Anyone can come but need to have official rep from each full member. We should invite every European member to come to the meeting. Official member? All invited but only one voting member. There is some concern about this model. Martin is concerned that the group is starting to look like "the US and the other (foreigners)" How can we mitigate this while managing to be inclusive?

Anne-Lise will talk with Jirka about how to best include Europe. Is there a BHL Europe anymore? How does it fit? Can Jirka get the European group together and decide on representation?

Anne-Lise concerned about duplicating and overlapping. Thinks time should be used to discuss issues that are of most importance to the global group. Ask the group. BHL Members have a vote during the annual meeting; affiliates and partners do not. If global group has an issue, Anne-Lise represents.

Anne-Lise suggests sending an email to global group to pre-identify issues. Global group needs to have input.

Anne-Lise and Ely will propose the path forward after talking with Jirka. Anne-Lise and Ely will work on this.

Nancy is concerned about crafting a message to the global group.

Who are the global group and what do they do? March 14 is the day.

Hillary (from Australia) will be at the same conference in Cape Town as Jirka, (Research Infrastructure)

New Zealand visit didn't happen. Ely is going to NZ in Nov. and will try to connect with Otago. She is also working on the National Library of NZ.

Need to be sure sudden surprises don't happen in the group.Discussion issues should be identified ahead

Philosophical question: When does a contributor/partner need to turn into an affiliate/member? How do we manage that ? BHL Australia is happy to help in NZ but NZ should eventually take on BHL on its own. BHL Australia is the hub for BHL in Australia but if institutions wanted their own instance of Macaw (for instance), they should be encouraged to investigate affiliate status/membership.

Still having some issues with metadata contributions from Pretoria/Kenya National Museum. Anne-Lise planning a BHL Africa meeting in February. Lidia is talking with Bianca. Can the followup happen in February? Probably need to solve problems ahead of February. Asha is retiring. Not sure who will be stepping in. Can problems be fixed within BHL Africa or is there a video conference needed?

What topics should be considered at global meeting. e.g. multilingual BHL-acknowledge and note lack of capacity and what are productive areas for discussion. When an invitation is sent to participate in the Global Committee, some ideas for discussion should be proposed in addition to asking for other suggestions. Some requests may need to be acknowledged with the understanding that BHL does not have the capacity to pursue them at the moment (e.g. multilingual portal); discussions should focus on concerns/issues/etc. that can have a productive resolution or proposal.

Review technical priorities on next member call to get some idea about possibilities. Language priority can only be implemented in BHL version 2. NDSR grant will map out priorities for BHL 2 but need funding so at least 2 years out. Canada may be interested in French language versions

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